VETCampus is the platform where students, enrolments and pipelines will be managed.
VETMate is the platform where programme types, programmes and occurrences are scheduled.
AVETMISSDone! data will synch from VETCampus and will only need to be accessed when its reporting time.
Programmes and occurrences are published in real time along with student's enrolments. No need to run updates from the student management system to the website. Students will be enrolled on the occurrences as soon as the enrolment has been processed, meaning the places available will always be accurate.
Important to note, the programmes will each need to be updated with the NRT settings, Award templates and course pipeline details. There is a video below explaining the steps need to ensure the ncver data is being collected correctly.
Staff access: https://zokal.edu.au/user/sign-in.cfm [when live]
Sandbox site: https://zokalvm.aws020.jwgecko.com/user/sign-in.cfm [note this site has a copy of data so you can login and play around with the new functionality.]
Click on the link in the index to direct you to the corresponding video.
Terminology
Programme Types
Programmes
Occurrences
Index
Admin Tasks
Managing personal username and password
Managing staff access
Pipeline overview
Printing wallet card
New Programme settings
Managing locations
Occurrences
Adding a single occurrence
Creating multiple occurrences
Company occurrence
Managing Students
Reviewing student details
Enrolment - individual student
Enrolment - group bookings
Change student's enrolment
Move a group of students on an occurrence
Printing issued Awards and wallet card
Company/Employer Bookings
Creating an individual / group enrolment
Adding a new company
Trainer Campus View
Admin
Managing username and password
Locations - managing existing and adding new location and room
Occurrences
Creating an occurrence for a company
Managing Students
This video covers:
- editing student details
- updating emergency contact details
- viewing current and completed enrolments
- viewing notifications and resending
- viewing awards
- updating existing enrolment
Enrolment - individual student
Student - how to update an existing enrolment
Moving a group of students to a new occurrence
Printing current Awards and Wallet Cards